Rebekah Lovell of Renown Promotions in Atlanta

Rebekah Lovell, 24 Woodstock, GA (Atlanta)

PR Strategist to Small Business

Owner of Renown Promotions,  going on 2 years

Renown Blog

Twitter: @Renown

Mopwater: Describe your path to PR. What made you want to get into the field?
RL: Back in high school I was elected to the Public Relations seat on our Student Council and something clicked. Since then, I’ve always gravitated towards managing people, business, and events and loved the idea of creating value for businesses and organizations by doing so. I started in college as a Dance Pedagogy major, then Journalism, and then quickly changed to PR upon learning what it was really all about. I was the nerd who sat on the front row and actually read the textbooks and started a blog upon my professor’s suggestion. After a stellar experience at my internship, I took a job in Marketing with a top Atlanta Real Estate Firm. I couldn’t wait to strike out on my own once I saw the depth of small businesses in our area needing counsel and direction. I like to be behind the scenes, and position people and causes for success. It seems PR is a natural extension of my personality and gifts and I’m very passionate about what I do. I enjoy the fast-paced climate of PR and always learning what’s next.

Mopwater: What aspects of the industry are you most excited about?

RL: Strategy and Campaigns, Writing, Social Media, Causes and Events. I like to help businesses get from A to B, and help them look back at how far they’ve come.

Mopwater: Describe your office and workplace. How many co-workers do you have? Where, how, and how often do you collaborate with them?
RL: I work from my home office and communicate with the world outside non-stop via phone, email, and social media. I work hand-in-hand with a couple of other PR companies and freelancers to accomplish everything on my plate.

Mopwater: Describe a typical workday including your work hours. What do you do all day?
RL: My days are always different-but that’s half the fun! I start early and end late, and even work weekends most of the time to catch up. I may have a few office days a week, but I travel a lot to meet clients, attend events, and network.

Mopwater: What are your favorite and least favorite PR tasks? Do you love to pitch? Do you dread writing releases?
RL: Reverse of your example answers-I love to write and don’t enjoy pitching! I have a knack for the written word and really enjoy getting a client’s message across so that a certain media’s listeners, viewers, or readers can relate to and identify with the idea or story behind the feature. Read the full story

Peter Shankman’s service Help a Reporter Out (HARO) has revolutionized the way publicists and PR practitioners find and respond to reporters’ queries. Based on the premise that “everyone’s an expert at something,” the thrice-daily free email service delivers dozens of queries to a subscriber’s inbox every day. All you have to do is sign up, check your email, and scroll.

But such services have also given any and everyone with an email address access to media contacts. As an advocate of free services, I believe the democratization of media relations is great. But as a former reporter, I know that in the wrong hands, such power can be potentially hazardous.

Dealing with the media requires a certain brand of etiquette, and that may escape an artist or small business doing its own PR.  And that’s completely understandable. That’s why there are professionals that do this sort of thing.

I recently caught up with Jennifer Thomas, a Florida-based travel columnist and editor of an online travel magazine.  She regularly posts queries on HARO.  Should you ever find yourself responding to a posted query, here are 6 tips from Jennifer on how to respond:

1.PITCH ON TOPIC. I know this sounds obvious, but you’d be surprised how often I receive pitches that have zero to do with my query.

2. ANSWER ANY QUESTIONS POSED IN THE QUERY. Please do not say “I have an expert for you, click here,” or “I wrote about this, visit my blog at X”. I want to hear what you have to say about the query and how you think you or your expert fits in. Do not make me work for it. There are too many people responding to posted queries, so those who actually take time to provide relevant information will likely receive follow up questions or be included in the article.

3.MEET THE DEADLINE. If a deadline is included in the query, please, please, please, respond in a timely fashion.  Just today, I am still receiving pitches responding to a specific query from 6 days ago. The article has already been written. If by chance you or your client fit perfectly into a story, then start off by saying “I know your posted deadline has passed, but I have a great source for you. I’ve included specific content below in case you might still be working on the article. If not, I appreciate you considering this client for any future article opportunities.”

4. PROVIDE THE WEB SITE FOR MORE INFORMATION. You’d be surprised how many pitches I receive, particularly for consumer products, that do not include the Web site. I then have to ask for the Web site, which could be a huge delay if the client contact is not immediately available, or I do a search on my own for the appropriate Web site and it may or may not be the right one the client/source wants me to include.

5. USE CONTACT INFO WISELY. I don’t mind being added to press lists for additional press releases or unsolicited pitches personally. Often this received proactive content might spark a story idea for me. So, bring it on. As a general rule though, only pitch me 2x a month per client unless you have a brand like Oprah.

6. KEEP FOLLOW-UP QUESTIONS TO A MINIMUM. If I’m working with you/your client on a story and it is evident that I am including your information, please keep follow up to a minimum. I personally do alert my sources when an article has posted, but that’s not needed…it’s just polite on my behalf. That’s what Google alerts and the pr firm’s searching is for. I ignore the continuous “do you know when it’ll be posted” or “what is your circulation” type questions. Reduce the back and forth please…I am on deadline!!

Whether you’re a journalist or PR professional, you should be using Pitch Engine. It’s another one of those great 2.0 applications that makes all of our lives easier. Pitch Engine allows journalists to browse thousands of social media press releases, and gives publicists the chance to house their SMPRs online for free.  The press releases are easy to link and share on Twitter, Facebook, Friendfeed, Technorati, etc.  You can even upload photos, video, and audio.

I wanted to try out the service on myself before using it for clients. Check out my social media press release before it expires.

Happy Thursday Media People! I’m super-excited about today’s Test Drive My Job interview with Deirdre Breakenridge, whom I “met” at the Georgetown Barnes and Noble while searching for some PR and Marketing reading. I was in one of those saw-sharpening moods that I go through periodically, so when I saw Deirdre’s book PR 2.0: New Media, New Tools, New Audiences I thought it would be the perfect remedy. And it was.

Seldom do I come across game-changers, but this book was definitely one of them. Without going into too much detail (go pick up the book, you won’t regret it) PR 2.0 gave me a ton of great tips that I am already implementing for my clients. For instance, Deirdre writes about how important online newsrooms are for SEO. I’ve improved two online newsrooms just using her suggestions, and I do believe it’s eventually going to make a difference in our search engine rankings.

In PR 2.0, Deirdre also breaks social media, blogging, social media press releases, etc. all the way down and helps you figure out ways to get measurable, affordable results for either yourself or your clients. It’s a must-read, so check out her blog for info about PR 2.0 and her other titles. Let’s get on with the interview…

Deirdre Breakenridge, 42

New Jersey

President and Director of Communications for PFS Marketwyse for the past 10 years

Author of PR 2.0 New Media, New Tools, New Audiences and co-author of Putting the Public Back into Public Relations

Blog and Twitter

Mopwater: What are your typical work hours? DB: I pretty much work all day and night. A normal day could easily be up to 12 hours. I guess this is typical when you own your own marketing/PR agency. You just never stop. I help my employees with their work during the day and then I do my own work (strategy, writing, new business proposals and reports) at night.

Mopwater: Describe a typical work day. DB: I get into the office around 8:00 a.m. (that’s after commuting for about an hour and a half). I like to get some “think” work done and prepare for the day before the staff arrives. Usually, mornings are filled with internal staff meetings that include team production meetings, communications meetings and creative brainstorming. I also devote morning hours to operational responsibilities, so that I can work with the accounting office on financial matters or with the project management department. I tend to schedule most of my client meetings in the afternoons whether they are by telephone or in person. I leave the office by 5 p.m. to beat the traffic, but will finish the work day/night at home. It’s no surprise that I’ll still be emailing clients or members of my team long after the normal work day ends, especially if those clients are across the country or in another part of the world.

Mopwater: Describe your office. DB: I spend four days a week in the office with the staff. We are about 20 minutes outside of New York City, in Northern New Jersey, which is a fairly busy area. I spend every Friday working from home. It’s my favorite day of the week because I feel I can get so much accomplished without interruption. Being in an office is great so that you can interact and brainstorm with colleagues, but there are times that it’s difficult to concentrate. I have an open door policy, so my office door is literally always open. I do feel that you have to be disciplined working at home because there are distractions there too whether it’s the refrigerator or the fact that laundry always needs to get done. But, if you can get into a good routine then you will find the time out of the office is much more productive, not to mention the fact that you want to go back on Monday to see everyone.

Mopwater: What types of clients does your company work with and what services do you provide? DB: We have a variety of clients in different industries including technology, healthcare, financial, HR, and food manufacturing. Our company is made up of three divisions; Communications/PR, Creative Marketing and Video/Multimedia. Many of the services we provide from PR and advertising to FLASH development and streaming video, help companies to bridge the gap from traditional marketing to new media and Web 2.0. Our clients’ campaigns are customized so that they can interact with the most important influencers, at the right time, to gain maximum exposure and engage in new and innovative ways to build brand loyalty.

I really enjoyed the strategy, planning and launch behind GettingHired.com, a website that helps people with disabilities find jobs. GettingHired is also a social networking platform, so that people with disabilities can interact with peers, service providers and advocacy groups. It’s one of my favorite projects, not only because it’s such a necessary service for the 23 million people who have disabilities, but also because the campaign has traditional elements of advertising, direct mail and PR and bridges over to Web 2.0. We used several successful strategies to interact with new influencers and Web communities (blogging, social networking and social media releases, to name a few).

Mopwater: What are your favorite things about working at PFS? DB: My favorite things about working at PFS are the people/culture as well as the diverse client base. The culture at PFS is very hands on and proactive. PFS employees take tremendous pride in their work and have been complimented by clients for achieving aggressive deadlines and staying under budget. I also love the diverse client base because you never feel that you are “stuck” in one industry. It keeps your mind fresh. Each employee has the opportunity to learn about a variety of companies and their communication challenges in the market.

Mopwater: How do you best collaborate with your team (standard board room meetings, conference calls, BaseCamp or other project management tool, etc.)? DB: We have 15 employees in total and I work with all employees in their separate client teams. We collaborate best when we are together in our creative department which is a big open room with comfy chairs surrounded by our computer technology. The atmosphere gets the creative juices flowing when we’re brainstorming. That’s not to say that we don’t have meetings in the conference room. We have our standard production meetings and client meetings in the boardroom setting, and also do a lot of telephone conference calls/Web Ex meetings there for our clients.

Mopwater: What do you wish was different at your job? DB: I wish I could find the right PR person/Director of Communications to run my communications department and to work with me on strategy/planning for clients. This would allow me to give more focus to my Presidential responsibilities (operations and finance), new business, speaking engagements, interviews, etc.

Mopwater: Do you see yourself in this job in 5 years? If not, where do you see yourself? DB: Yes, because I own PFS Marketwyse, I do see myself there in five years. However, my role will be more strategy and consultation to clients and less operational. I will also continue with my writing career, and, hopefully, in five years, be on my 8th or 9th book. I have my 4th book, “Putting the Public Back in Public Relations” being published in March 2009. And, I’m in the process of pursuing book #5 with my publisher Financial Times Press.

I think as a communications professional you need to be an excellent communicator (both oral and written), have a lot of energy, be a total “people-person” and enjoy working in teams. As a business owner and President of a company, you need a tough skin, be able to handle stressful situations, and learn the art of negotiations.